The Rehabilitation Hospital of Wisconsin (RHOW) is a state-of-the-art, 40-bed Inpatient Acute Rehabilitation Hospital that is dedicated to restoring lives. We are a result of the joint venture partnership between ProHealth Care and Kindred Healthcare to meet the growing rehabilitation needs of the region. RHOW specializes in treating patients with many diagnoses, including, but not limited to, stroke, brain injury, amputation, neurological and cardiac disorders. In 2016, RHOW received Joint Commission Disease Specific Specialization in Stroke and Amputee Rehabilitation. In 2020, RHOW became CARF accredited.
The Payroll Coordinator leads the day-to-day administration of Payroll and Accounts Payable functions for the hospital and assists the Controller in departmental and organization-wide activities. This position requires an extremely detail orientated person with solid knowledge payroll and A/P functions.
Daily payroll administration, including bi-weekly payroll processing, collecting timesheets, editing time transactions and acting as initial contact for inquiries and issues related to payroll.
Assisting setting up new employees in SAP and Kronos payroll system.
Updating and maintaining current employee information in SAP.
Request position numbers as needed.
Backup to HR for I9/eVerify initiation and verification.
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Receiving, reviewing for accuracy and approving a preview of payroll transmittal each bi-weekly pay period.
Working with corporate Payroll Specialist to ensure accurate and timely payroll processing each pay period.
Completing weekly/biweekly Kronos report and distribute to appropriate supervisors and managers.
Educating employees on payroll policies and procedures.
Answering payroll inquiries and resolves all discrepancies as they arise.
Establishing, organizing and supervising the maintenance of payroll department records, ensuring complete accuracy and confidentiality
Entering all A/P requests into SAP timely and accurately.
Validate invoices for proper GL coding, departmental allocation, and appropriate approval.
Process invoices, expense reports, physician payments, etc and issue checks.
Coordinate vendor setups including OIG/GSA screening, obtaining completed W9 submission and identifying 1099 reportable,
Assures that all payment computations are correct and expensed to the proper cost centers
Maintains all accounts payable records in an accurate and orderly manner. Keeps various files current and correct.
Ensures all expenditures are properly authorized, recorded, and expensed to the correct cost center.
Matches vendor's invoices to receiving reports and purchase orders verifying pricing, account distribution, and quantity.
Confirms prices with received discounts and credit memos due. Assists in reconciling differences. Works with purchasing to resolve discrepancies.
Reconciles monthly vendor statements and accounts payable vendor year to date summary reports.
Cancels paid invoices and files in closed file.
Checks accuracy of invoices by verifying all extensions and footing of invoices and check requests.
Audits the distribution and approval process of Accounts Payable packages maintaining appropriate controls.
Prepares accounts payable packages consisting of invoice worksheet, vendor invoice, purchase order, and CER, as applicable
Submits accounts payable packages for review, signature, and approval
Coordinates and controls the accounts payable relating to the hospital.
Other duties as assigned.
Associates or Bachelor's Degree or the equivalent combination of education and experience in related field
Previous payroll and A/P experience preferred.
Must have excellent oral and written communication skills.
Excellent computer skills in a Microsoft Windows environment. Must include Excel and PowerPoint and demonstrated skills in database management and record keeping, Kronos or SAP experience preferred.
Evidence of the practice of a high level of confidentiality.
Excellent organizational skills.
Demonstrating the ability to handle multiple assignments, balance priorities, makes decisions quickly.